Product Updates

Send a proforma invoice before the work is done. Proforma invoices look exactly like regular invoices but are clearly marked as estimates — they're non-binding, don't affect your revenue totals, and can't be marked as paid. Use them to quote a client, get approval before starting, or satisfy import/export documentation requirements. Once the work is complete, convert the proforma to a regular invoice in a single click and it carries all the details over automatically.

Want to double-check your invoice before sending it out? Now you can preview any invoice as a full PDF render right inside the app. Click the Preview button on any invoice detail page and a slide-over panel shows exactly how the final PDF will look — complete with your business details, client info, line items, taxes, and payment status. If everything looks good, hit Download PDF to save it directly from the preview. No more downloading first just to check formatting.

Your invoices should match your brand. Head to Invoice Settings and choose from eight color themes — Classic Black, Navy Blue, Forest Green, Deep Purple, Slate Gray, Warm Brown, Teal, and Crimson Red. The live preview updates instantly as you pick a color, so you can see exactly how your invoices will look before saving. The selected theme applies to all new and existing invoice PDFs across your business.

Sending similar invoices to the same client? Now you can duplicate any existing invoice with a single click. Hit the three-dot menu on any invoice row, choose Duplicate, and a new draft is created with all the line items, tax details, and client info carried over. Just tweak what's changed — dates, amounts, notes — and you're ready to send. No more re-entering the same details from scratch.

Your invoices, your brand — no strings attached. You can now toggle off the "Generated by VoxInvoice" badge that appears in the footer of your PDF invoices. Head to Settings to flip the switch. That said, VoxInvoice is completely free, and keeping the badge on is the easiest way to spread the word and support continued development. We've included a friendly note in the settings to let you know — but there's absolutely no pressure. It's entirely your choice.

Never miss a follow-up again. VoxInvoice now sends native desktop notifications to remind you about upcoming due dates and overdue invoices. Get notified one day before an invoice is due, the moment it becomes overdue, and periodically until it's paid. Customize reminder preferences per business, set quiet hours so you're not disturbed outside work, and enable or disable notifications anytime from Settings.

Invoice clients in any of 60+ currencies. When recording payments, VoxInvoice fetches live exchange rates from the Frankfurter API (backed by European Central Bank data) and automatically calculates forex gain or loss. Choose your invoice currency right from the new invoice form, and see the full conversion breakdown — market rate, expected amount, actual amount received, and effective rate — all in one place.

Your new home screen gives you a bird's-eye view of your business finances. See outstanding invoices, net income, total received, and total invoiced at a glance. The forex summary highlights foreign invoice performance and gain/loss. Below, interactive charts cover outstanding invoice aging, top clients by revenue, cash flow over time, income overview, expenses by category, and revenue by country.

The invoices page now gives you full control over your billing workflow. Filter by status — draft, sent, partial, paid, or overdue — and search across all invoices instantly. Drill into any invoice to see line items, tax breakdowns, payment history, and the full settlement summary showing what's been received and what's still outstanding. Record payments, download PDFs, duplicate, or add notes — all from one screen.

Keep tabs on every business expense in one place. Log expenses with categories like Travel, Software, Office Supplies, Professional Services, and more. Filter by category or date range, search by description, and export your expense data anytime. The running total keeps you aware of your overall spending at a glance.

Set up your business profile with all the details that matter — name, address, country, state, GSTIN, and more. Running more than one business? Add as many as you need and switch between them seamlessly. Each business gets its own invoices, clients, expenses, and settings.

Your data lives on your device — always. The data management screen shows exactly what's stored: businesses, invoices, expenses, and clients. Export a full backup (optionally including receipt images) anytime, and restore from a backup to move your data to another machine. No cloud dependency, no subscriptions, no surprises.